Accounting Clerk

OFFICE HOURS: 35 Hour Work Week (Mon, Wed, Thu 8-4; Tues 8-7; Fri 8-12)

BENEFITS: Vacation, sick and personal time available; Worcester Regional Retirement System; Health Insurance, Dental, Vision and Life Insurance available; View available options and premium rates at www.holdenma.gov/employeebenefitsHOLIDAYS: 12 paid holidays per year.

GENERAL SUMMARY:

Under general supervision of the Town Accountant, performs a variety of general accounting and clerical support functions to assist the Town Accountant in all department operations.

ESSENTIAL JOB FUNCTIONS*:

• Processes weekly accounts payable warrants; reviews each invoice submitted for completeness and accuracy, prepares vendor checks and related documents for weekly accounts payable warrant.
  
• Maintains lists of vendors and files related to bids and contracts.
  
• Maintains W-9 forms and insurance certificates for all vendors.
  
• Assists Town Accountant in maintaining general ledger accounts and all Town financial transactions.
  
• Assists Town Accountant in the preparation of 1099�s and annual provider reports for the state of Massachusetts.
  
• Prepares weekly accounts payable warrants, post appropriations, purchase orders, receipts, updates vendor lists and prepare monthly trial balances.
  
• Provides technical assistance to other Town departments related to account activity, and the operation of MUNIS (town�s financial software).
  

· Assists Town departments in the resolution of payment disputes and billings errors including working with vendors to resolve billing issues.

• Serves as a backup for processing the Accounting portion of Town�s weekly payroll; maintains current files of all personnel changes and keeps abreast of union contract changes.
  

OTHER DUTIES AND RESPONSIBILITIES:

• Maintains and updates accounting records and filing systems.
  
• Provides monthly revenue and expenditure reports to all Town departments and committees.
  
• Notifies departments of outstanding purchase orders on a regular basis.
  
• Produces account transaction information as requested.
  
• Performs filing, organization, and other office related duties as assigned.
  

SKILLS/EXPERIENCE/TRAINING REQUIRED

· Duties require knowledge of computerized data entry and municipal accounting equivalent to one year of post-secondary education and two to four years of related accounts payable experience in a municipal environment.

· Ability to perform detailed work accurately and efficiently within deadlines.

· Ability to prioritize tasks and deal effectively with interruptions.

· Ability to communicate clearly and concisely with others both verbally and in writing.

· Ability to interact effectively and tactfully with a wide variety of individuals including vendors, department personnel and other customers.

· Ability to understand, interpret and explain department procedures to town departments and external sources and apply procedures appropriately to a variety of situations.

· Knowledge of computerized applications including accounts payable software and Microsoft Office applications.

· Regular and timely attendance is required.

WORKING CONDITIONS:

· Normal office environment not subject to extremes in temperature, noise, etc.

· Occasional interruptions to assist internal and external customers on the telephone.

· May spend extended periods of time at computer terminal, at desk or on the telephone and operating other office/computer equipment requiring eye-hand coordination and finger dexterity.

· Occasional lifting, bending and carrying of files, documents and records.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.*

ADA COMPLIANCE STATEMENT:

In accordance with the Americans with Disabilities Act (ADA), the Town will provide reasonable accommodations to qualified individuals with disabilities who can perform the essential functions of the job. The duties listed in this job description represent the essential functions of the position. Employees or applicants who need reasonable accommodation should contact the Human Resources Department.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

The Town of Holden is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age (40 or older), disability, genetic information, military service, veteran status, or any other characteristic protected by federal, state, or local law. This policy applies to all terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $25.25 - $30.72 per hour

Benefits:

• Dental insurance
  
• Employee assistance program
  
• Flexible spending account
  
• Health insurance
  
• Life insurance
  
• Paid time off
  
• Vision insurance
  

Work Location: In person